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VideoEndocrinology™

Editor: Gerard Doherty

ISSN: • Published Quarterly • Online ISSN: 2329-9738

Manuscript Submission

Purpose of VideoEndocrinologyTM

Instructions for Authors

VideoEndocrinologyTM delivers high-quality peer-reviewed videos of cutting-edge surgical and diagnostic imaging techniques and technologies covering diseases and tumors of the thyroid, parathyroid, endocrine pancreas, pituitary and adrenal glands, including minimally invasive, robotic, and open surgical procedures. This rapid publication videojournal offers a dynamic new venue for physicians and surgeons to share their techniques and showcase new approaches. Videos can be easily searched, viewed online, and downloaded in Flash, QuickTime®, and MP4 formats for use on a tablet or other mobile device allowing on-the-spot access where and when it is desired. Videos can be downloaded and shared with colleagues, facilitating optimal patient care. VideoEndocrinologyTM is included with your subscription to the monthly flagship Thyroid.

There are four types of publication in VideoEndocrinologyTM.  The publication category should be indicated in the cover letter.

VE Techniques illustrate approaches to operations, interviews, office procedures, and other instructional material best presented using video.

VE Case Reports detail the clinical course of individuals or small groups of patients to illustrate important observations.

VE Counterpoints are 4-5 minute video presentations of each side of a controversial issue, surrounded by a 1 minute intro and a 1-2 minute conclusion by a moderator.  Topics for VE Counterpoints must be approved by the editorial office prior to production/submission of videos.  VE Counterpoints proposals should be emailed directly to EditorVE@thyroid.org

VE Updates are short informational releases related to major advances in the field, such as the publication of Management Guidelines, major clinical trials, or approval of new therapies, such as new medication approvals.  Topics for VE Updates must be approved by the editorial office prior to production/submission.   VE Updates proposals should be emailed directly to AdminVE@thyroid.org

Any author planning a submission to VideoEndocrinologyTM is welcome to contact the Editor prior to finalizing the video for advice or discussion at EditorVE@thyroid.org

 PLEASE BE SURE TO READ ALL INSTRUCTIONS BEFORE BEGINNING YOUR SUBMISSION 

Submissions to VideoEndocrinologyTM  should not be under consideration for publication elsewhere, or have been previously published.

Videos that have been presented at conferences may be submitted for consideration, but the accompanying Word document must disclose the name and date of the meeting.

Submitting your video to VideoEndocrinology™ is a two-step process:

    1.   Upload your video to http://videos.liebertpub.com/journal.cfm

    2.   Complete your submission at http://mc.manuscriptcentral.com/videoendocrinology

Further instructions for this two-step process are provided after the guidelines below on initial preparation of both the video and the abstract that accompanies it. 

PREPARATION OF VIDEO:

  • Begin by uploading the highest quality video available to you to ensure the best presentation. You should play your video back at full screen and check that all elements (graphics, text, still images, etc.) are legible and of sufficient quality prior to uploading it.
  • Videos may be up to 12 minutes in duration, but the most effective videos are less than 10 minutes in length. 
  • Text and audio in the video must be in English.  The video must include audio narration explaining the procedure. 
  • Please do NOT use any background music in your video submission.  Videos containing music will be returned without peer review.
  • Accepted video formats are:

                        · Windows Media Video (WMV)

                        · MPEG (MPG, MPEG, MP4)

                        · Audio Video Interleave (AVI)

                        · QuickTime (MOV)

Most codecs supported by these formats are acceptable. After submission, we may need to request the video submitted in a different codec in the event a non-standard codec is used.

  • The resolution of the video should be at least 512x384 for 4:3 aspect ratio videos, and 512x288 for 16:9 videos. Videos can be larger than these dimensions, but not smaller.
  • (These are MINIMUM requirements. We strongly advise that the resolution be higher, preferably as close to full screen dimensions as possible.)
  • Videos must be in NTSC format (the European PAL format is not supported.)
  • Videos that are only a PowerPoint® slideshow will not be accepted.

PREPARATION OF WORD FILE (ABSTRACT) TO ACCOMPANY VIDEO:

A Word document must be provided that contains the following:

  • Full video title
  • Exact running time of video
  • All contributing authors
  • All authors’ affiliations and email addresses
  • A structured abstract up to 500 words, organized as follows: Introduction, Materials and Methods, Results, Conclusions, Disclosure Statement
  • References, if applicable (Prior abstract presentations should be mentioned as a footnote to the video title)
  • The source of work or study, and if there are any conflicts of interest or obligations resulting from it.
  • Author Disclosure Statement.  This statement should disclose any commercial associations during the last two years that might create a conflict of interest in connection with the video. See “Author Disclosure” under “Legal Aspects” for more details.

SUBMISSION PROCESS

STEP 1:

This step has two parts: First, upload your video at http://videos.liebertpub.com You will then receive instructions via email to select three thumbnail images to include in the final submission.  You will be guided through this process by three emails in total;  the first confirms your successful video upload to the system. The second asks you select the three thumbnail images (a URL is provided in this email to view the video and select the thumbnails.  The selected thumbnails should be images of the procedure-do NOT select images of your institution, the title of your video, or a PowerPoint slide.) You will then receive a third and final email with the video review URL that you will include in your submission in the next step, Step 2.

STEP 2:

After you receive the series of emails, go to http://mc.manuscriptcentral.com/videoendocrinology to upload the Word file portion of your submission.  If you do not already have an account in Manuscript Central, you will need to create one.  After logging in to the system, you will be prompted to input various information about your submission.

Technical assistance is available by emailing AuthorServices@liebertpub.com

References

Authors are strongly encouraged to provide references with their video, if applicable.   References will help acknowledge the video as a contribution to the literature. In addition, any previous presentation of the video or abstract should be stated as a reference.   Publications citing the video will automatically be linked. References should be presented in the following style:

Journal articles:

Wronski J. Lumbar sympathectomy performed by means of videoscopy. Cardiovasc Surg. 1998;6:453-456.

Books:

Zollinger, Jr. R,  Zollinger, Dr. R..  Zollinger's Atlas of Surgical Operations, 9e. New York, NY: McGraw-Hill Professional; 2010.

If it is necessary to cite an abstract, this should be so designated.  Authors are responsible for the accuracy of the references.

Abbreviations of journal titles in reference section should follow those used in MEDLINE.

Peer Review

All video submissions are subject to peer review.  At least two reviewers will review the abstract and the video as part of the peer-review process.  Authors are encouraged to suggest names of appropriate reviewers and may also request that a particular individual not serve in that capacity. Reviewer selection is ultimately at the discretion of the Editor.  Major corrections may require changes in the video with resubmission.

Letters to the Editor

Comments from viewers regarding previously published videos will be accepted at the Editors’ discretion. The letter must not exceed 200 words. The authors of the video will be requested to respond. The letter and the authors’ response will be attached to the related video as an addendum to the abstract.

Legal Aspects

Copyright:

Videos previously presented at meetings will be considered as long as the authors have retained ownership of its copyright at the time of submission. All accepted videos will become the property of VideoEndocrinologyTM. However, after being published in VideoEndocrinologyTM, the videos may be presented and viewed at scientific meetings, but may not be republished elsewhere.

The copyright agreement process between the author and the Publisher is handled via email when the video is accepted for publication. Authors will receive a follow-up email with instructions on completing the online Copyright Agreement Form.

The corresponding author is responsible for communicating with coauthors to ensure they have completed the online copyright form. Authors not permitted to release copyright must still complete the form acknowledging the statement of the reason for not releasing the copyright.

Music:

Background music will not be permitted in any videos.  Any submissions containing music will be returned without peer review.

Permissions for use of pre-published material:

The author is responsible for obtaining permission to reproduce figures, tables, and text from previously published materials, even if it is the author’s own work.  Written permission must be obtained from the original copyright holder (generally the publisher, the author, or editor) of the journal, book, or video concerned.  An appropriate credit line should be included in the figure legend or table footnote, and full publication information should be included in the reference list.  Written permission must be obtained from the author of any unpublished material cited from other institutions and should accompany the submission.

Patient Confidentiality:

All information that could identify a patient must be removed from the video prior to submission.  Written permission from a patient would be required if there is any detail in the video that cannot be deleted, or that could identify the patient.

Identification of Instrumentation:

A disclaimer will be placed at the bottom of your abstract indicating that representation of any instrumentation within the video does not indicate any endorsement of the product and/or company by the Publisher, the American Thyroid Association, or the author(s).

Author Disclosure Statement:

When uploading your video submission, you will be asked to disclose any commercial associations that might create a conflict of interest in connection with submitted manuscripts.  This Author Disclosure statement should include appropriate information for EACH author, thereby representing that competing financial interests of all authors have been appropriately disclosed according to the policy of the VideoEndocrinologyTM.  It is important that all information will remain confidential while the video is being reviewed and will not influence the editorial decision.

If no conflicts exist, the authors must state “No competing financial interests exist.”

REPRINTS (Copies of Videos):

After the video is published it may not be published elsewhere without explicit permission from the Publisher. While personal copies of the video can be downloaded and saved for personal use only, any systematic download that would create a new database will not be allowed.