INSTRUCTIONS FOR AUTHORS
Purpose of VideourologyTM
Videourology is an international online peer-reviewed journal dedicated to publishing video contributions in urologic endoscopic treatment. Videourology is intended to enable physicians to learn, evaluate, and implement new surgical strategies in their surgical practice using the most up-to-date Flash, QuickTime, and MP4 technologies. The flagship publication, Journal of Endourology, will stay focused on publishing articles while Part B, Videourology, will accept original videos containing material that has not been reported elsewhere, except in the form of an abstract or a conference presentation.
Scope of Publication
All videos related to minimally invasive urology will be considered. Videos of open surgery that would be of interest to endourologists will also be considered. Videos related to surgical anatomy, embryology, physiology, pathology, or radiology of conditions of interest to endourologists are also acceptable. Individual case reports will not be accepted in most instances.
Techniques in Endourology must be submitted to http://mc.manuscriptcentral.com/endourology .
Video Submission
The submission of a video to Videourology requires four main tasks:
Step 1: Preparation of video
Step 2: Preparing a Word file to accompany video
Step 3: Processing a video at http://videos.liebertpub.com which creates the URL
for the video
Step 4: Uploading the accompanying Word file and supplying URL
(created in Step 3) to http://mc.manuscriptcentral.com/videourology
Detailed instructions for each of these steps are listed below.
Technical assistance is available by emailing: videourology@liebertpub.com
Step 1: Preparation of Video
- The video may be up to 10 minutes in duration. Invited videos or contributions with a specific topic may be longer, at the discretion of the editors.
- The video must include audio narration explaining the procedure. Text and audio on the video must be in English.
- Videos can currently be uploaded in the following formats: Windows Media Video (.WMV), MPEG (.MPG, .MPEG), Audio Video Interleave (.AVI) and Quicktime (.MOV) formats. Video dimensions must be at least 640x480 or higher for best results. The video must also be in the NTSC format (the European PAL format is not supported.)
Step 2: Preparing a Word file to accompany video
A Word document must be uploaded with the video that contains the title, authors, authors’ affiliations, and an abstract. If a specific technique is described, results, and conclusions must be briefly stated. A page entitled “Disclosure Statement” should be included that states any commercial associations during the last 2 years that might create a conflict of interest in connection with the published video (See ‘Author Disclosure Statement” under the “Legal Aspects” section for more details). If there are no conflicts of interest, the Disclosure Statement must state that the authors have nothing to disclose.
A structured abstract of up to 500 words must accompany the video in a Word
document. The abstract will be published online next to the respective video.
The abstract should be organized as follows:
· Introduction, including a description of the video and the RUN TIME
· Materials and Methods
· Results and Conclusions
· References
Authors are strongly encouraged to provide references with their video, if applicable. References will help acknowledge the video as a contribution to the literature. In addition, any previous presentation of the video or abstract should be stated as a reference. Publications citing the video will automatically be linked. References should be presented in the following style:
Journal articles:
Mirheydar H, Jones M, Koeneman KS, Sweet RM. Robotic surgical education: A collaborative approach to training and postgraduate urologists and endourology fellows. JSLS 2009;13:287-292.
Books:
Preminger GM, Sur R, Scales Jr CD. Video imaging and documentation. In: Smith’s Textbook of Endourology, 2e. Shelton, CT: People’s Medical Publishing House USA, 2006; pp. 15-26.
Video:
Author name. Title of video. Journal title. Year. Volume:Issue; DOI.
If it is necessary to cite an abstract, this should be so designated. Authors are responsible for the accuracy of the references. Abbreviations of journal titles should follow those used in MEDLINE.
Step 3: Processing a Video
Submitting a contribution to Videourology requires two separate processes:
1. The video file needs to be received, processed, and provided as an online resource to reviewers.
2. Additional information needs to be collected, as with usual manuscript submissions (author, title, abstract, disclosure, etc.).
Both processes use separate web-based systems, which means as an author you must navigate to two separate websites. Once you begin, you will be guided by the system and will receive some email notifications throughout the whole process. There is also a dedicated person at the Publisher who can help you with any questions. The process in brief is:
A. The video will be uploaded at http://videos.liebertpub.com. It will then be processed automatically, and you will be asked to approve the video, once it is online. You will be lead through this process by three automatic emails.
B. The third of the aforementioned emails will contain a URL. This email contains a link to the website, where the reviewers shall go in order to review the video. You will need to copy/paste this URL in the following second process.
C. After the automated process is complete, in order to start the second process you will go to http://mc.manuscriptcentral.com/videourology. This is where you will be requested to enter the URL as outlined in Step C, and to categorize the video.
Step 4: Uploading accompanying Word file and supplying URL
When following the automatic submission workflow, you will be asked for the following information:
- All authors’ names, affiliations, and emails
- The source of work or study – and if there are any conflicts of interests or obligations resulting from it
- A title and (if any) a running title of up to 45 characters
- Prior abstract presentations should be mentioned in a footnote to the title
- Exact running time of video
- Medical categories that describe your video contribution to facilitate searchability and ease of locating the video. The medical category terms will be offered in the course of the electronic submission process, or they can also be downloaded here as a PDF. In the unlikely event that the author finds no category to describe his/her video, he/she may suggest via email an additional term to fill the gap.
Technical assistance is available by emailing: videourology@liebertpub.com
Peer Review
Authors are encouraged to suggest names of appropriate reviewers and may also request that a particular individual not serve in that capacity. At least two reviewers will review the abstract and the video as part of the peer-review process. Major corrections may require changes in the video with resubmission.
IMPORTANT:
Videos of a single surgery or patient without an abstract that includes results using that technique in a series of patients, will not be accepted.
Letters to the Editor
Comments from readers/viewers regarding previously published videos will be accepted at the editor’s discretion. The letter must not exceed 200 words. The authors of the video will be requested to respond. The letter and the author’s response will be attached to the related video as an addendum to the abstract.
Legal Aspects
· Copyright:
Videos previously presented at meetings will be considered as long as the authors have retained ownership of its copyright at the time of submission. Copyrighted background music cannot be used in the video without permission from the copyright owners. All accepted videos will become the property of Videourology. However, after being published in Videourology, the videos may be presented and viewed at scientific meetings, but may not be republished elsewhere.
The copyright agreement process between the author and the Publisher is handled via email when the video is accepted for publication. Authors will receive a follow-up email with instructions on how to complete the online Copyright Agreement form.
The corresponding author is responsible for communicating with coauthors to ensure they have completed the online copyright form. Authors not permitted to release copyright must still return the form acknowledging the statement of the reason for not releasing the copyright.
· Permissions for use of pre-published material:
The author is responsible for obtaining permission to reproduce figures, tables, and text from previously published materials, even if it is the author’s own work. Written permission must be obtained from the original copyright holder (generally the publisher, the author, or editor) of the journal, book, or video concerned. An appropriate credit line should be included in the figure legend or table footnote, and full publication information should be included in the reference list. Written permission must be obtained from the author of any unpublished material cited from other institutions and should accompany the submission.
· Patient Confidentiality:
All information that could identify the patient must be deleted. Written permission from the patient would be required if there is any detail in the video that cannot be deleted, or that could identify the patient.
· Author Disclosure Statement:
When uploading your video submission, you will be asked to disclose any commercial associations that might create a conflict of interest in connection with submitted manuscripts. This Author Disclosure statement should include appropriate information for EACH author, thereby representing that competing financial interests of all authors have been appropriately disclosed according to the policy of the Journal. It is important that all information will remain confidential while the video is being reviewed and will not influence the editorial decision.
If no conflicts exist, the authors must state “No competing financial interests exist.”
· Reprints (Copies of Videos):
After the video is published it may not be published elsewhere without explicit permission from the Publisher. While personal copies of the video can be downloaded and saved for personal use only, any systematic download that would create a new database will not be allowed.
If multiple high-quality copies are required, a request should be submitted to the Publisher.