Manuscript Submission



PURPOSE OF VIDEOUROLOGYTM

Videourology is an international online peer-reviewed journal dedicated to publishing video contributions of minimally invasive surgery and advanced surgical techniques.  Videourology is intended to enable physicians to learn, evaluate, and implement new surgical strategies in their surgical practice using the most up-to-date Flash, QuickTime, and MP4 technologies. The flagship publication, Journal of Endourology, publishes articles while its companion journal, Videourology, publishes original videos containing material that has not been reported elsewhere, except in the form of an abstract or a conference presentation.

Videourology does not accept case reports.

 

EXCLUSIVITY

Manuscripts should be submitted with the understanding that they have neither been published, nor are under consideration for publication elsewhere, except in the form of an abstract. Prior abstract publications should be described as a footnote to the title. Published manuscripts become the sole property of the Journal and will be copyrighted by Mary Ann Liebert, Inc., unless alternate licensing is arranged.  By submitting a manuscript to Videourology, the author(s) agree(s) to each of these conditions.

 

INTERNAL REVIEW BOARD APPROVALS

All investigators who are engaged in research, regardless of funding, must comply with their institutions’ internal review board procedures as well as federal regulations regarding the protection of human subjects.

 

PLEASE BE SURE TO READ ALL INSTRUCTIONS BEFORE BEGINNING YOUR SUBMISSION

Submitting your video to Videourology™ is a two-step process:

1.   Upload your video to http://videos.liebertpub.com 

2.   Complete your submission at http://mc.manuscriptcentral.com/videourology

 

Further instructions for this two-step process are provided after the guidelines below on initial preparation of both the video and the abstract that accompanies it. 


PREPARATION OF VIDEO:
 

  • Videos may be up to 10 minutes in duration.  Submission of longer videos require the permission of the Editor.
  • The video must include audio narration explaining the procedure.  Text and audio in the video must be in English. Audio must include narration in clear, grammatically correct English.

 

The video must be high quality material that describes new surgical techniques or modification of a current technique. Video of classic surgeries that are not part of the Videourology library will be considered.  Videos must be clear, in focus, and without excessive camera movement. Grainy, blurry videos will not be accepted. Editing must involve smooth transitions. Radiographs and other images must not contain any patient-identifiable information. Three to ten PowerPoint® slides may be included in the video to include details of patient history, clinical and laboratory findings, data and analysis. Conclusions must be related to the submission and must not be overstated

  • · Accepted video formats are:

· Windows Media Video (WMV)
· MPEG (MPG, MPEG, MP4)
· Audio Video Interleave (AVI)
· QuickTime (MOV)


Most codecs supported by these formats are acceptable. After submission, the editors  may need to request the video submitted in a different codec in the event a non-standard codec is used.

  • High-Definition (HD) video is preferred.
    • · The resolution of the video should be at least 512x384 for 4:3 aspect ratio videos, and 512x288 for 16:9 videos. Videos can be larger than these dimensions, but not smaller.
    • · Videos must be in NTSC format (the European PAL format is not supported.)
    • · Videos that are only a PowerPoint® slideshow will not be considered.

 

PREPARATION OF WORD FILE (ABSTRACT) TO ACCOMPANY VIDEO:

A Word document must be provided that contains the following:

  • · Full video title
  • · Exact running time of video
  • · All contributing authors
  • · All authors’ affiliations and email addresses
  • · A structured abstract up to 500 words, organized as follows: Introduction, Materials and Methods, Results, Conclusions
  • Basic statistical analysis including statistical significance (pvalues) must be included.
    • · Include references, if applicable (Prior abstract presentations should be mentioned as a footnote to the video title). See below for reference style.
    • · Patient Consent Statement

Authors must state, “Author(s) have received and archived patient consent for video recording/publication in advance of video recording of procedure.” This sentence will appear near the Author Disclosure Statement online, should the video be accepted.

  • Case reports will not be considered for publication. If a single patient video is submitted, the abstract should include data on a series of patients in whom the technique was utilized.
    • · The source of work or study, and if there are any conflicts of interest or obligations resulting from it.
    • · Author Disclosure Statement

This statement should disclose any commercial associations during the last three years that might create a conflict of interest in connection with the video. See “Author Disclosure” under “Legal Aspects” for more details.)

SUBMISSION PROCESS

STEP 1:

This step has two parts: upload your video at http://videos.liebertpub.com. You will then receive instructions via email to select three thumbnail images to include in the final submission. You will be guided through this process by three emails in total; the first confirms your successful video upload to the system. The second asks you select the three thumbnail images (a URL is provided in this email to view the video and select the thumbnails; do NOT select a thumbnail of  a PowerPoint slide.) You will then receive a third and final email with the video review URL that you will include in your submission in the next step, Step 2.

STEP 2:

After you receive the series of emails, go to http://mc.manuscriptcentral.com/videourologyto upload the Word file portion of your submission.  If you do not already have an account in Manuscript Central, you will need to create one.  After logging in to the system, you will be prompted for various information about your submission.

All videos related to minimally invasive surgery, and advanced open surgical techniques will be considered. Videos related to surgical anatomy, embryology, physiology, pathology, or radiology of conditions of interest to surgeons are also acceptable.

Technical assistance is available by emailing authorservices@liebertpub.com

 

References

Authors are strongly encouraged to provide references with their video, if applicable.   References will help acknowledge the video as a contribution to the literature. In addition, any previous presentation of the video or abstract should be stated as a reference.   Publications citing the video will automatically be linked. References should be presented in the following style:


Journal articles with up to 6 authors:

 

J Withington, J Armitage, W Finch, O Wiseman, J Glass, N Burgess. Assessment of stone complexity for PCNL:  a systematic review of the literature, how best can we record stone complexity in PCNL? J Endourol 2016;30:13-23.

 

Journal articles with more than 6 authors (show first 3 followed by et al):

 

D Glassman, M Yiasemidou, H Ishii, et al. Effect of playing video games on laparoscopic skills performance: a systematic review. J Endourol 2016;30:146-152.

 

Books:

 

Ellison EC, Zollinger, Jr RM.  Zollinger's Atlas of Surgical Operations, 10e. New York, NY: McGraw-Hill Professional; 2016.

 

Videos:

 

Qin C, Shao P, Ju X, Li J, Meng X, Ly W, Yin C.  Retroperitoneal laparoscopic partial nephrectomy with segmental renal artery clamping. Videourology. 2010;24: DOI: 10.1089/vid.2010.0097.

 

Websites:

File T. Computer and internet use in the United States. U.S. Census Bureau. 2013. Available at: www.census.gov/prod/2013pubs/p20-569.pdf (accessed July 12, 2016).


If it is necessary to cite an abstract, this should be so designated.  Authors are responsible for the accuracy of the references. Abbreviations of journal titles should follow those used in MEDLINE.

 

Peer Review

Authors are encouraged to suggest names of appropriate reviewers and may also request that a particular individual not serve in that capacity. At least two reviewers will review the abstract and the video as part of the peer-review process. Reviewer selection is ultimately at the discretion of the Editor.  Major corrections may require changes in the video with resubmission.

 

Videourology uses a single-blind process where the authors’ names are available to the each reviewer, but the reviewers’ names are not revealed to the authors. Peer reviewers are chosen based on their areas of clinical and research interests and their performance with past reviews. Reviewers with any real or perceived conflict of interest with the submission are not considered.


Letters to the Editor

Comments from viewers regarding previously published videos will be considered by the Editor. The letter must not exceed 200 words. The authors of the video will be requested to respond.


LEGAL ASPECTS

  • · Copyright:

Videos previously presented at meetings will be considered as long as the authors have retained ownership of its copyright at the time of submission. All accepted videos will become the property of Videourology. However, after being published in Videourology, the videos may be presented and viewed at scientific meetings, but may not be republished elsewhere. 

The copyright agreement process between the author and the Publisher is handled via email when the video is accepted for publication. Each listed author  will receive a follow-up email with instructions on completing the online Copyright Agreement Form. 

The corresponding author is responsible for communicating with coauthors to ensure they have completed the online copyright form. Authors not permitted to release copyright must still complete the form acknowledging the statement of the reason for not releasing the copyright.

 

Music

If music is used in your video, please provide the source of the music, and whether or not it is copyrighted material. Copyrighted music cannot be used in the video without permission from the copyright owners.   Written permission from the copyright holder must be supplied by the submitting author at the time of submission.  There are several websites that offer royalty-free music and are listed below.  Note that these are third-party sites and the Publisher does not endorse and/or support any of these sites in any capacity:

Permissions for use of pre-published material:

The author is responsible for obtaining permission to reproduce figures, tables, and text from previously published materials, even if it is the author’s own work.  Written permission must be obtained from the original copyright holder (generally the publisher, the author, or editor) of the journal, book, or video concerned.  An appropriate credit line should be included in the figure legend or table footnote, and full publication information should be included in the reference list.  Written permission must be obtained from the author of any unpublished material cited from other institutions and should accompany the submission.

  • Patient Confidentiality:
    • All information that could identify a patient must be removed from the video prior to submission.  Patient’s additional written permission is required if video contains personal identifying detail that cannot be deleted or that could identify the patient.
    • Patient Safety:
      • Video recording of the surgery/procedure should not compromise patient safety in any way. Protocols should ensure that creation of the video must not adversely affect surgical outcome. All local, regional, and national regulations that regulate patient care, safety and confidentiality must be followed.
  • Author Disclosure Statement:
    • When uploading your video submission, you will be asked to disclose any commercial associations that might create a conflict of interest in connection with submitted manuscripts.  This Author Disclosure statement should include appropriate information for EACH author, thereby representing that competing financial interests of all authors have been appropriately disclosed according to the policy of Videourology.  It is important that all information will remain confidential while the video is being reviewed and will not influence the editorial decision. 

 If no conflicts exist, the authors must state, “No competing financial interests exist.”

 

DEFINITIONS OF SCIENTIFIC MISCONDUCT

Mary Ann Liebert, Inc., publishers generally follows the guidelines and rules regarding scientific misconduct put forth by the Committee on Publication Ethics (COPE), the International Committee of Medical Journal Editors (ICMJE), and the Office of Research Integrity (ORI).

Scientific misconduct and violation of publishing ethics vary and can be intentionally or unintentionally perpetrated. Some examples of misconduct and violations include, but are not limited to, the following:

  • · Scientific Misconduct: Fabrication, falsification, concealment, deceptive reporting, or misrepresentation of any data constitutes misconduct and/or fraud.
  • Authorship Disputes: Deliberate misrepresentation of a scientist’s contribution to the published work, or purposefully omitting the contributions of a scientist.
  • · Misappropriation of the ideas of others: Improper use of scholarly exchange and activity may constitute fraud. Wholesale appropriation of such material constitutes misconduct.
  • · Violation of generally accepted research practices: Serious deviation from accepted practices in proposing or carrying out research, improper manipulation of experiments to obtain biased results, deceptive statistical or analytical manipulations, or improper reporting of results constitutes misconduct and/or fraud.
  • · Material failure to comply with legislative and regulatory requirements affecting research: 
    Including but not limited to serious or substantial, repeated, willful violations of applicable local regulations and law involving the use of funds, care of animals, human subjects, investigational drugs, recombinant products, new devices, or radioactive, biologic, or chemical materials constitutes misconduct.
  • · Conflict of Interest:  Nondisclosure of any conflicts, direct or indirect, to the Journal which prevents you from being unbiased constitutes misconduct.
  • · Deliberate misrepresentation: of qualifications, experience, or research accomplishments to advance the research program, to obtain external funding, or for other professional advancement constitutes misconduct and/or fraud.
  • · Plagiarism: Purposely claiming another’s work or idea as your own constitutes misconduct and/or fraud.
  • · Simultaneous Submission:  Submitting a paper to more than one publication at the same time constitutes misconduct.

RESPONDING TO ALLEGATIONS OF POSSIBLE MISCONDUCT

The Publisher is committed to helping protect the integrity of the public scientific record by sharing reasonable concerns with authorities who are in the position to conduct an appropriate investigation into an allegation.  As such, all allegations of misconduct will be referred to the Editor-In-Chief of the Journal who in turn will review the circumstances, possibly in consultation with associate editors and/or members of the editorial board. Initial fact-finding will usually include a request to all the involved parties to state their case and explain the circumstances in writing. In questions of research misconduct centering on methods or technical issues, the Editor-In-Chief may confidentially consult experts who are blinded to the identity of the individuals, or if the allegation is against an editor, an outside expert. The Editor-In-Chief will arrive at a conclusion as to whether there is enough reasonable evidence that the possibility of misconduct occurred.

When allegations concern authors, the peer review and publication process for the manuscript in question will cease while the process described herein is researched. The investigation will be taken to completion even if the authors withdraw their paper.  In the case of allegations against reviewers or editors, they will be replaced in the review process while the matter is investigated.

Editors or reviewers who are found to have engaged in scientific misconduct will be removed from further association with the Journal, and reported to their institution.

If an inquiry concludes there is a reasonable possibility of misconduct, the Editor-in-Chief will retract the paper from the Journal and the scientific record.  If the paper is still under peer review, the Editor-in-Chief will withdraw the paper from consideration to the Journal.

All allegations will be kept confidential.

 

 

REPRINTS (Copies of Videos):

After the video is published it may not be published elsewhere without explicit permission from the Publisher. While personal copies of the video can be downloaded and saved for personal use only, any systematic download that would create a new database will not be allowed.

 



The views, opinions, findings, conclusions and recommendations set forth in any Journal article are solely those of the authors of those articles and do not necessarily reflect the views, policy or position of the Journal, its Publisher, its editorial staff or any affiliated Societies and should not be attributed to any of them.